How to Use Dropbox To Share Files
Dropbox is a file hosting service. This means that it will allow you to share files with your team in order to work on them together, no matter where they are located. It’s an easy way to distribute information and collaborate without the hassle of emailing large attachments back and forth. In this article, we’ll cover how you can use Dropbox to share any files easily in few different ways.
What is Dropbox and How Do you Use It?
Dropbox allows users to store files online in the cloud that are accessible anywhere with an internet connection. It also gives people shared folders that allow them to share files with others. Dropbox is a very useful tool for collaboration and can be utilized in many different industries including but not limited to: education, consulting, medical, media & entertainment, etc.
In order to use the program, you need to download it from their website. After downloading and installing the software open it up and create an account by following all of the on-screen prompts. Once you create an account, Dropbox will ask if it is okay to install a program file onto your computer. This file allows for any files stored in your “Dropbox” folder to be synced with all of the computers connected to that same user account.
Before you upload files to your online storage, it’s very important to make sure they are placed into a folder within the Dropbox folder. This ensures that future versions of your file will not overwrite past versions and you can easily access them at any time.
When uploading files to Dropbox, it is helpful to utilize “Selective Sync.” With selective sync enabled (located in preferences), this allows users to only upload selected folders instead of having every single one within their Dropbox folder being uploaded. This can save a lot of time and space on your computer for uploading!
How To Share Files Using Dropbox
When you are ready to share files with others, it’s very easy to do so in the “Shared Folder” feature within Dropbox. It is as simple as creating a new shared folder and sharing that link with other people via email or other means.
When the other person(s) click on that link, they will be able to view files within that shared folder and even download them if you set it up properly.
You can also give others access to edit certain folders or individual files through this feature as well by sharing the file/folder directly with those people rather than giving them the link to the shared folder.
This is very helpful for uploading and sharing photos or videos that you may want people to view on your site, but also want some privacy behind certain files as well!
The following are applicable steps if you would like others to access individual files rather than a full folder:
How to share Dropbox links with nonmembers
Click “New File” or “New Folder” from the Dropbox application or website
Give it a name and set the Sharing settings to “Public on the Web”
Click “Share Link” and copy that link into an email, text message, etc. for others to view/download your file(s)
This is applicable if you would like others to access your full Dropbox account:
Click “New File” or “New Folder” from the Dropbox application or website
Give it a name and set the Sharing settings to “Public on the Web”
Go into your new shared folder and click on either files/folders you would like others to access as well as their permissions. (Read-Only, Write, or Admin)
Once you are done setting the file/folder permissions, click “Share Folder” and copy that link into an email message to send out. Dropbox will display a secret key once it is shared which will allow others to view your new folder without needing access for any other reason.
how to share files on dropbox via link
The following are applicable steps if you would like to share a link for an individual file rather than a new folder:
Click on the Dropbox folder that contains your individual files
Find the desired file and click “Details” next to its name.
Scroll down until you see “Get Link”. Click this and copy/paste that into any type of message, email, text, etc.
When the other person(s) click on that link, they will be able to view your file in Dropbox and download it if you set it up properly!
This is very helpful for uploading photos or videos onto Dropbox that you may want people to access via a certain link but also don’t want too much privacy behind other files as well!
how to share larger files using Dropbox?
Dropbox, like the other file-sharing services on the web, has some limitations on storage. You only get 2GB of space with a free account.
In order to share larger files, you should upgrade from a free account or use dropbox plus or family plans. In this case, you would have bigger storage space. Both plans offer 2TB of space.
On top of that, Dropbox offers a referral program. You can get an additional 500MB per user you refer to your account and they successfully sign up for the service. You can earn up to 16GB from this program.
There is an option called ‘Dropbox Transfer’ which you can use to share files without taking any of your storage space. the free plan has a 2GB limit but professional and advanced plans let you send up to 100GB files. Also, you can share files up to 250GB if you use creative tools add-on.
Dropbox is a great way to share files of any size or type. Whether you want to send large video and photo files, smaller documents, pdfs, etc., Dropbox has your back! But don’t just take our word for it; why not try out the service today? With 2TB storage space available with either Plus or Family Plans (or 16GB if referring to others), there’s plenty of room for all your important information and memories that need sharing.
